free2cycle was designed for you. We’ve all got to start somewhere and remember, you choose your mileage pledge. You might want to try an electric bike to help give you that extra pedal power.
No problem. When you register with us, we will walk you through with our straightforward step by step process, explaining everything you need to know to help you make your choice.
You will need to refer to the manufacturer’s size guide that is included in our application process. Bike manufacturers have their own specific size guides which can vary depending on the model. It is very important to check the size guide before ordering your bike.
It’s up to you. You tell us how much mileage you want to do (minimum 20 miles per week) and this determines what bike we are able to supply to you with.
The NHS suggests that we should all aim to do at least 2 ½ hours of exercise per week, depending on your cycling speed that would be around 6 miles per day, 5 days of the week which would be a great starting point if you don’t do any other exercise.
If your sponsoring organisation is already on board, you should have received a sponsor code and/or a web link to enable you to sign up. If you are not sure if you have received this, you can sign up on the free2cycle website and we will try to match your sponsoring organisation with those who have already signed up. If we cannot identify that your sponsoring organisation is already on board, we will ask you for a bit more information so that we can approach your sponsor directly.
Not a problem. You register yourself online with us and we will do our best to get your organisation on board (our research is very convincing). You may also want to approach your sponsor/human resources team about free2cycle and together we can encourage them to sign up.
No, we have streamlined the process to make it easy for you. Your organisation will have been provided with a sponsor code and a web link which you should have received. Just click on the link, or enter the code on the first sign-up screen and we will fast track your application.
The majority of free2cycle cyclists should never have to make a financial contribution. They simply need to meet their mileage commitment and pedal power becomes their currency.
A working example:
Yes, we encourage you to use your bike to substitute your commute mileage and will reward you when you cycle either for all of your commute, or as part of your journey. For example, you may choose to cycle to the train station and then hop on the train for the rest of your journey.
As well as commute miles, free2cycle also recognises miles you cycle for fun and fitness; all we ask is that you keep up with your mileage commitment. We define commute mileage as any ride which is part of your regular journey to work, or is a regular journey that you previously made by car or public transport.
You will receive a confirmation email to let you know your order has been received and to confirm details of your bike, the retailer’s address and your mileage pledge as well as the expected date you will be able to collect your bike.
The cancellation period will expire 14 days from the day you acquire physical possession of your bicycle. To exercise the right to cancel, you must inform free2cycle by email to firstname.lastname@example.org of your decision to cancel this contract. We will get in touch to explain what happens next. If your bike is not in “as new” condition, we may have to levy a charge.
Your mileage achievements do not impact on your salary. Sponsoring organisations receive one simple schedule each month based on overall mileage achieved by their team.
We ask you to tell us your mileage pledge, if you work at various locations and projects it would be best to give us a mileage pledge that takes this into account. Remember your leisure miles also count so if you have had a week where you haven't had to travel far for your commute you can make up your mileage by enjoying time in the saddle for fun or fitness.
Your annual pledged mileage is based on the weekly mileage pledge which you gave us. We reduce your weekly pledge by 16 weeks per annum to take into account times that you may not be able to ride.
If you cycle more than your mileage commitment, you will be able to build mileage credits. These are capped each month at your annual mileage pledge divided by 12 (in order to express it on a monthly basis). Any mileage credit will be used to offset any payments that you may otherwise be required to make in later months.
You are still free to ride your bike during your maternity leave. Remember your leisure miles and other regular commute miles also count towards paying for the bike. If you are not using your bike to commute as much during your maternity leave it simply means that you will receive fewer commute mile rewards.
Cyclists enter into a finance agreement and own the bike from inception, the four year finance agreement ensures that the contributions remain affordable for both the sponsoring organisation and more importantly the cyclist if they have to take responsibility for some of the payments. This also allows us to offer cyclists a new bike every four years, they also have the freedom to upgrade earlier if preferred.
Bikes are funded by individual finance agreements. Whilst the agreement is with the cyclist, as long as the mileage commitment is met, the payments are covered by the sponsoring organisation and free2cycle. If you (cyclist) don't meet your mileage commitment or you've chosen to upgrade your bike using finance, then you will need to contribute.
Your sponsoring organisation pays free2cycle a 20p (plus VAT) per mile charge for the miles you cycle in accordance with your pledge. free2cycle makes loan repayments on your behalf from this charge. If your mileage is below your commitment, then you will need to make a contribution as well – for example if you are 10% below your monthly mileage commitment then you will have to pay 10% of the monthly loan repayment charge.
As long as your sponsoring organisation has signed up, there are very few restrictions. You will need to meet our finance requirements, please see below for more detail.
If you don't complete your mileage commitment you will have to pay the proportion of the monthly amount which you didn’t achieve. If you don't cycle at all, you simply pay the monthly amount in full.
As a cyclist you insure your bike.
The free2cycle app is designed to run on both IOS and Android. Please note a Smartphone will require a minimum operating system, iOS devices: iOS 9.x, iOS 10.x and Android devices: Lollipop (5.0 - 5.1.1), Marshmallow (6.0), Nougat (7.0).
The free2cycle app does run in the background, but it has been designed to have minimal battery drain.
Once you have pressed the record icon you will see a riding timer clock start.
There is a small green tick next to GPS, once the tick is green you can start pedaling.
If you wish to pause mid-ride press the blue pause button. When you have finished your ride simply press the red square icon and you will be prompted Yes or No to finish the ride.
You will be asked if the ride was commute or fitness. Please select either to suit your ride. Once you have done so your ride will be saved.
Any ride which is part of your regular journey to work, or is a regular journey that you previously made by car or public transport should be recorded as “commute”; any other ride (for example, recreational, ad-hoc or occasional journeys) should be classed as “fitness".
Any ride which is part of a regular journey that you make, which may include your journey to work, should be recorded as “commute”; any other ride (for example, recreational, ad-hoc or occasional journeys) should be classed as “fitness”.
Press the last ride icon to display a map of your last ride.
Press the history icon to display the current month and last 3 months mileage achieved.
No, we provide your sponsor with a carbon report based on your mileage achieved.
Just download the version to suit your new phone and login using your username and password.
Yes, once you have downloaded your app you can use the same password for this as your chosen password to log in via the free2cycle website.
No worries, the free2cycle app will automatically pause and you can finish the ride when you next open the app.
No problem, just pause your app whilst you are stopped and restart when get back on your bike.
No but this may happen at some time, the free2cycle app has been designed to communicate with other activity recording devices using a common interface (API).
Yes, the free2cycle can run alongside other apps that you have and use on your mobile device.
If you have questions and need assistance with the app, please email email@example.com.
To be considered for finance you will need:
Your application will be assessed based on eligibility, credit history and affordability and Deko will let you know the outcome in just a few moments. It’s important to know that when applying for finance a hard credit check is made which is recorded on your credit file.
Once approved, Deko will let you know who the lender is and provide you with their full contact details. You then just need to digitally sign your credit agreement, pay any deposit and wait for your order to be confirmed.
In a few cases, your application may be referred to a lender for manual assessment and you’ll be notified by email of the credit decision within 24 hours. If you’re not approved for finance it could be for a variety of reasons; the lender will be able to give you more information.
free2Cycle Limited is a broker not a lender and is authorised and regulated by the Financial Conduct Authority.
Finance is provided through the Deko platform by Omni Capital Retail Finance Ltd (FCA register number 720279). You will be offered the best rate available based on your credit history and the lender’s credit decision policies.
Deko is a trading name of Pay4Later Ltd who acts as a credit intermediary. It is registered in England and Wales (company number 06447333) and authorised and regulated by the Financial Conduct Authority (register number 728646). For more information please refer to www.dekopay.com/faq or visit www.dekopay.com.
The first direct debit payment is due a month after you receive your bicycle. This will be paid by free2cycle on your behalf unless you have chosen to upgrade your bike by making a voluntary contribution, in which case you will have to pay a proportion of the payment. If you do not achieve your mileage commitment, free2cycle’s contribution will be reduced proportionately and the amount of the reduction will be charged to you in your monthly direct debit payment. This will show on your statement as a payment to your lender. You have the right to repay all or part of the loan early at any time.
Yes, you don't need to wait until the end of your loan term to upgrade or complete payment on your bike. You have the freedom to simply pay off the outstanding balance on your existing loan in the normal way.
There is a 14-day cooling off period where you can withdraw from the credit agreement after signing your documents. If you want to do this, you need to notify the lender.
A payment plan does not affect your right to cancel the agreement as stated in our terms and conditions. Just contact us and we’ll cancel your application and the lender will refund any deposit you may have made and let you know of any outstanding balance if applicable. If you have already collected your bike, you will need to return this as well. If it is not in “as new” condition, we may have to make a charge.
Please feel free to contact us by email at firstname.lastname@example.org or on 01276 986060.
You don’t need to wait until the end of your loan term to upgrade your bike. Simply pay off the outstanding balance on your existing loan and then apply for your new bike in the normal way.
If your sponsoring organisation stops paying, you will have to pay the monthly amounts due under the loan agreement.
free2cycle is a health, wellbeing and environmental initiative offered in conjunction with organisations, the bike happens to be the key piece of equipment required to deliver this. It’s not about simply providing bikes, it's about encouraging people to ride them on a regular basis.
The advice from a leading tax barrister together with further advice from a leading accountancy practice are central to the way free2cycle has been structured. It conforms to tax laws and guidelines so that it isn’t construed as a benefit in kind.
No benefit if ever paid to the individual by the organisation;
Individuals earn their bike by riding it, if they don’t ride they take responsibility for some or all loan repayments;
The individual owns and takes full responsibility for the bike from delivery;
The individual enters into a third party credit agreement at market related rates (free2cycle funds the payment of the loan based on activity using fees collected from the organisation); and
Fees charged by free2cycle to organisations are for a range of services in relational to health, wellbeing and environmental benefits, reporting, engagement, administrative and reporting not solely or directly related to the value of the bike.
In tax law, a “Benefit In Kind” is chargeable to tax if there is a 'special bounty arising from its provision', In other words, the employee must get something over and above what the employer gives as a fair bargain, or would be prepared to give as a fair bargain, to a member of the public, or other independent third party, dealing on arms length terms with the employer. In the case of free2cycle:
Bike cost is the market price;
Each individual enters into a credit agreement at market rates;
Full responsibility for the credit agreement rests with the individual if they don't ride their bike;
Ownership of and responsibility for the bike is that of the individual at all times;
No payments are ever made to cyclists, the funding of the credit agreement payments is made by free2cycle based on the use of the bike, not in the performance (or assessment) of any duties they may have to a sponsoring organisation; and
The website, the bikes, the tracking app are all standard regardless of organisation, no preference is offered to any individuals or any particular organisation.
Thus no “special bounty” exists and bikes provided by free2cycle should not be treated as a “Benefit in Kind”.